In Central Acme click >Purchasing >Enter / Edit Purchase Order -Select your Purchase Order and EDIT. Then click on the Detail Tab
If you are working in Store Acme (not Central Acme) see Edit Purchase Order Detail at Store instead of this topic.
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PO Date -Defaults to today, you may change it if you wish.
Detail Tab
Sort Order -Sort the display of items by Data Entry Order, Item Number, Vendor Part Number or Description. This is especially useful if you are working with a paper document and wish to compare it to the items you've added to the Purchase Order.
Total Order Cost -The total extended cost of all items on this order.
Item No. -The Acme item number.
Vend Part -The vendor's part number.
Order Qty. -Total quantity on this order, for all stores. Use the radio buttons to change between stocking and purchasing unit of measure.
Cost and Extended Cost -Cost on this purchase order, includes all stores.
Total On Hand -At all stores. Includes Suggested and Submitted Orders. Does not include PO Worksheets.
To see quantity ordered and quantity on hand for each store click the"Edit / Show Store Detail" button.
Adding Items to Central Acme Purchase Order
Choose optional controls to make adding items easier:
Limit To Vendor Item Only -Limits the pick list of item numbers to items already set up for this vendor. Un-check this if you wish to associate new items with the Vendor as you add the items to the Purchase Order. See Add Vendor Item During Purchasing
Enter Using -Purchasing UOM or Stocking UOM. You can make the selection on a per item basis if needed. Always enter Quantity and Cost using same Unit of Measure. Units of Measure Used in Purchasing
Auto-set Qty -Choose one of four settings Acme should use to set Order Quantity during Generate Worksheet or item recalculation.
1.Reorder Pt. / Tgt. Stk. Qty. (aka Target Stock Quantity)
2.Std. Order Qty.
3.Vend. Min. Qty.
4.OFF - Zero Order Qty.
The first two also take into account the vendor's minimum order but this can be ignored. When "Reorder Pt. / Tgt. Stk. Qty." is selected, Acme calculates a Suggested Order Quantity as the difference between the current On Hand and the Reorder Point or Target Stocking Quantity, whichever is greater; this is then converted to an even multiple of the purchasing UOM.
There are a number of ways to add items to purchase orders:
Add Item -List. -Scan the item's bar coded Item Number or PLU, or type in Item Description.
This can even be done while walking the store, with laptop, tablet or portable data collector. |
Add Item -Find Button -Use with Super Find (item description), Item Number, PLU, Vendor Part Number. -TIP: Bar code scanner works with PLU.
After adding item to order a window pops up allowing you to enter detail for each store:
Order Qty. -Enter the quantity to order for each store.
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Cost -Populated with vendor "default" cost. You may over-write it if desired.
Note that cost should reflect the unit of measure you are using. If you are entering quantities in cases, enter case costs. If you are entering quantities in each, enter cost each.
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