Click >Maintenance >Acme Setup Information >Pay Out Tab

 

Associate up to five different non-stock, not taxable inventory items with the Ticket Entry Pay Out function.

 

TIPS:

 

•Do use them for things like CASH DROPS, WINDOW WASHING, paying vendors and the PIZZA DELIVERY GUY. ;>)

•Do not use Pay Outs for item returns / refunds. If you put the paid out items on hold (at each store) then the clerk cannot accidentally "sell" or "return" the paid out item, the only way to get it onto a ticket will be through the paid out function key.

 

 

The pay out items should be set as:

 

1.Non-stock

2.Not taxable

3.Sale on Hold

4.Purchase on Hold

5.In their own Paid Out department.

6.Merge Scan setting is unimportant, only one paid out item can be used per transaction and no other items can be added to a pay out transaction.

7.See Host Accounting Systems section below.

 

Pay out transactions do not appear on the Sales Report as they are neither sales nor returns. They do appear on the Cash Tray Reconciliation.

 

Assume all cash transactions...

 

Start with $200 in drawer.

Sell $50

Return $10.

Do paid out for $5

 

The Sales Report totals $40.

 

 

The Cash Tray Reconciliation would be expecting $235. If no mistakes were made making change, the cash in tray would be entered as $235.

 

 

The Ticket List report if run for paid out transactions would show the $5 payout. A more detailed version is available in Acme Data Miner or by reprinting the receipt.

 

 

Host Accounting Systems

 

If PAY OUT items are mapped to an expense account, rather than a revenue account the postings work out like this:

 

 

 

 

 

All of the following is posted just for the pay out. The sale and return are not shown to make the example easier to follow.

 

 

 

Related Topics

 

Use Paid Outs during Ticket Entry

 

For a report of all Paid Out  transactions see >Reports > Lists >Ticket List Reports