Click >Maintenance >Acme Setup Information >Pay Out Tab
Associate up to five different non-stock, not taxable inventory items with the Ticket Entry Pay Out function.
TIPS:
•Do use them for things like CASH DROPS, WINDOW WASHING, paying vendors and the PIZZA DELIVERY GUY. ;>)
•Do not use Pay Outs for item returns / refunds. If you put the paid out items on hold (at each store) then the clerk cannot accidentally "sell" or "return" the paid out item, the only way to get it onto a ticket will be through the paid out function key.
The pay out items should be set as:
1.Non-stock
2.Not taxable
3.Sale on Hold
4.Purchase on Hold
5.In their own Paid Out department.
6.Merge Scan setting is unimportant, only one paid out item can be used per transaction and no other items can be added to a pay out transaction.
7.See Host Accounting Systems section below.
Pay out transactions do not appear on the Sales Report as they are neither sales nor returns. They do appear on the Cash Tray Reconciliation.
Assume all cash transactions...
Start with 100.00 in drawer.
Sell 50
Return 10.
Do paid out for 5
The sales report totals 40.
The cash tray reconciliation worksheet would total 135
the Ticket List report if run for paid out transactions
Host Accounting Systems
If you have a host accounting system that you push data into, but do not import data from... -If you put the paid out items into their own department as described above they will be easy to spot on financial reports. You should periodically enter a journal entry to credit their revenue account and debit a proper expense account.
If you have a host accounting system, that you import into Acme, set up the non-stock items in your host accounting system. Also set up the GL codes for the Pay Out Items so that instead of a sales account they post to an expense account. That way paid outs will increase expense instead of decreasing sales. The net result is this:
Accounts |
Debit |
Credit |
Cash in Tray |
25.00 |
|
Expense |
25.00 |
All of the following is posted:
Accounts |
Debit |
Credit |
From Transaction Header |
||
Accounts Receivable |
25.00 |
|
Expense Account. -in acounting the "sales" GL account is setup as an expense account. |
25.00 |
|
From Transaction Detail |
||
Cost of Goods Sold |
0.00 |
|
Inventory |
0.00 |
|
From Transaction Payment |
||
Accounts Receivable |
25.00 |
|
Payment Clearing |
25.00 |
|
From Cash Tray Reconciliation |
||
Payment Clearing |
25.00 |
|
Cash in Tray |
25.00 |
|
Related Topics
Use Paid Outs during Ticket Entry
For a report of all Paid Out transactions see >Reports > Lists >Ticket List Reports
