Common use cases:
1.waste
2.shrink
3.store use
4.Prebuilt Kits
5.Transfer of inventory from one store to another, in a non-hosted Acme. (stand-alone or Push)
Its not uncommon for stores to have waste, shrink or store use (store used) items they need to take out of stock. "Store use" items sometimes get consumed, or added to other products like gift baskets or Prebuilt Kits.
To account for items coming out of inventory create customer(s) called STOREUSED, WASTE, SHRINK, PREBUILT, etc. -you may want one for each use case. If you have multiple stores and do transfers, perhaps XFERto001, XFERto002, etc,
Set their Trade Discount to -1. This will cause Acme to set all transaction (selling) prices to 0.00.
Note:
Periodically use the >Transactions >Customer and Cost report in the Acme Data Miner to analyze the transactions. This works great except for transfers, in that case use the Acme customer Sales Journal.
In most cases (except prebuilt kits) you would transfer the cost of goods sold from COGS to an appropriate expense account, in your accounting system. With prebuilt kits the components come out of stock and the finished good should come into stock, so no journal entry would be needed.
Return to Vendor (RTV) transactions involve the initial PO, and a sale to the Vendor with trade discount of -1. Create the PO in Acme for whatever quantity and cost, then receive the PO. To remove the items from inventory, sell them to the VENDOR customer. The sale amount will be 0.00, the items will come out of inventory at cost.
If the PO included other items that were not returned, create the AP invoice in accounting and enter a discount for the returned items. Since the item(s) have already come out of stock, use a non-stock inventory item (or discount line) for this. Do not use an inventory item and a negative qty. The non-stock item (or discount line) should reduce the COGS account that the "sale" would have posted to.
Please consult your bookkeeper or accountant for your specific purpose.
In some states you may need to pay USE TAX on store use items. The report mentioned above is helpful for that too.
See Prebuilt Kit for items taken out stock to go into kits you are going to pre-build.
