Click >Inventory >Items >General Tab
1.Tap NEXT / PREV. to move through the records listed in the Nav view. 2.Use the Nav View Button to filter the Nav View and to see your position in the item list. |
Item Number -Enter an item number of up to 25 characters. (required) You may use any combination of letters or numbers.
Acme has a setting on the PLU - Barcodes Tab that enables Sale by PLU only. When activated if anything other than a PLU is used to add an item to a ticket, a dialog pops up allowing the user to choose the proper PLU from a list.
Usually it is best practice to put the item's smallest unit of measure's UPC code into the item number field. If you've already made up your own product codes (perhaps alphanumeric) you can put them in a PLU field and/or a Miscellaneous Codes field that is included with Super Find.
For more information see PLU Use During Imports and inquire if you have any questions.
If you need to make up your own item numbers see this help topic for best practices: Label Printing
Convert to UPC-A
If a legit UPC-E is entered into Acme's Item Number field this button will become active and it will grant you the ability to convert the UPC-E to a UPC-A.
Best practice usually dictates that you store 12 digit UPC-A's and program your scanners to expand them and send all 12 digits. If your existing data is stored in another manner please contact support to evaluate options.
The attempt to convert checks other items in Acme for potential duplicates. See Convert UPC-E to UPC-A in the appendix.
If you have items in stock, but not in your computer with bar codes, see: http://acmebarcodedetective.com/
Item Description (required) -Description for item, used throughout Acme, except on receipts and display in Ticket entry grid. Holds up to 150 characters.
Item Description is frequently copied to Vendor Item Description.
Words entered into Item Description are automatically added to Acme Super Find Dictionary.
Ticket Description (required) -Description that prints on receipts and the Ticket Entry item grid. This field contains the same data as the long Description field unless you change it. Holds up to 150 characters. Some receipt printers and receipt formats may truncate (shorten) the description. If you have a host accounting system this field is populated during first import. Subsequent imports can overwrite or respect edits made in Acme, as you desire.
Main purpose is a "short" description, that better fits on receipt tape. Some people use this short description on shelf labels and signs too.
Query Bar Code Detective
Uses Item Number to search the Detective's database containing millions of items. Can retrieve item description, size, brand and optional image.
PLU's are also used to search for images.
Item numbers and PLU's must be legitimate UPC-E or UPC-A codes that are 8,11,12 or 13 digits long.
Add / Edit To Do
Associate a task with this item. The list of task ID's is self maintained, you can enter whatever you like. Tasks can be used as a filter on the Inventory Nav View, this makes it easy to follow up!
List Price -highest price anyone pays. Also see Item Pricing Tab
Average U. Cost -weighted average cost you pay for the stocking unit of this item. If you have more than one store this is the enterprise wide average cost and each store's average cost is available on the Locations tab. Location Info
If you use Acme Purchase Orders this Average Cost will be updated upon PO Receiving if the new cost differs from the old. See Receive Purchase Order for more information.
If you have a host accounting system, Average Unit cost comes from the host (other than QuickBooks) and may not be the exact cost used when we post the sale back into the host. This is both necessary and desirable, as the cost is reevaluated during >Transactions >Post To Host Accounting.
Gross Profit -List Price minus Average U Cost. (dollars)
Margin -Gross Profit divided by List Price (percentage)
We are sometimes asked why we display margin and not markup. We do it for consistency, margin is the generally shown on financial statements, whereas mark up is not. Since margin is always smaller than markup this may help non-finance savvy individuals from developing false expectations.
$80 cost
$100 List Price
Gross Margin ($100 - $80) / $100 = 20%
Markup Percentage ($100 - $80) / $80 = 25%
Average Unit Cost is maintained for the enterprise AND each location, (see "On Hands" tab), if you have more than one store location.
Both are tied to use privileges. Enterprise Average Cost can only be edited in SINGLE store Acme. Each store can edit their own average cost.
Ignore List Price During Ticket Entry Y/N?
The main use is in multi-store deployments where each store has different prices. There is also a GLOBAL setting for this in Acme Setup. If the global setting is activated, then the item version control is disabled and will show as always checked.
Stocking -Y/N? If No, the on hand level will not be decremented when the item is sold in Acme. Use this for items that are services, like SHIPPING or ASSEMBLY. Note if the item is added to a purchase order the on hand WILL be incremented, otherwise there would be no way to average the cost. Normally a non-stock item would never be added to an Acme purchase order.
In Central Acme and Satellite stores this control is moved to the on hand tab, where it can be maintained for each location. This is useful because on hand records are created for all items at all locations, but not all items are stocked at all locations.
Taxable -Y/N? Collect Sales Tax on this item if the customer is also marked as taxable.
Sell on Hold -Y/N? If item is placed on hold it cannot be sold by anyone. It can be filtered off F2 lists in ticket Entry. It can be returned.
"Buy Back" Items placed on hold cannot be used on transactions.
If you have more than one store, items should be marked on hold in Central and pumped out to the stores. This affects all stores. There is currently no way to put items on hold at individual stores, next import form Central takes precedence. Inquire if desired. -In Acme versions prior to 1361 this field was called Item on Hold.
Purch. on Hold -Y/N? -Stops item from being added to purchase order during generation of PO worksheet and during copying of purchase order. Item can still be added to manual PO.
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Tax Class Code -If Single Rate Tax Type is used select GEN or leave it blank. If you have Multiple Location / Multiple Rate sales tax pick one from drop down list.
Tax Classes are defined on: >Maintenance >Sales Tax Setup >Tax Class Tab
Also see: Understand Multi-Rate Tax
Department Code -Enter a value or select from the drop down list.
Stocking Unit of Measure -the UOM factor will always be 1, regardless of what is set up in Unit of Measure maintenance.
Purchasing Unit of Measure -default unit of measure to use when purchasing this item from your vendors. Example, -you may stock and sell an item in EACH, yet purchase it by the CASE. Each Vendor can also have their own Purchasing Unit of Measure. For example Vendor A may let you buy any quantity, whereas Vendor B requires you to buy full cases. See Unit of Measure in Purchasing for more details.
Units of Measure are defined in: >Inventory > Unit of Measure
Selling Unit of Measure -(Optional) -the UOM factor will always be 1, regardless of what is set up in Unit of Measure maintenance.
Enter a UOM value or select from the drop down list. This is informational only and does not factor into any calculations. You may optionally enter an unlimited number of PLU's with various Units of Measure and different Selling Quantities (factors) on the PLU - Bar Codes Tab
S.O. Selling UOM -Works like Selling Unit of Measure but exclusive to sales orders, not used in Ticket Entry.
Item Type -Choose from General, Deposit, Gift Card, Store Credit, Buy Back or Food Stamp.
oGeneral is the default.
oDeposit type items can be assigned to other inventory items on the Kit/Add-on Items Tab. For example set up an item DEPOSIT05 with description Bottle Deposit. Set it's Type to Deposit, set its List price to 5 cents. Set up an item called Bottled Water and on its Kit/Add-on Items tab add on the Deposit Item DEPOSIT05. Now every time you sell a bottled Water Acme will automatically add on a 5 cent bottle deposit as a second line item.
Items that have an Item Type of Deposit will be auto entered in the same quantity as the related item. If you enter 5 @ 701079203387 (item code) you will get 5 bottles of water and the appropriate 5 deposits.
Deposit type items should be set to non-stock, make sure "Stocking" is not checked.
If you accept deposit returns (not all stores do) action keys can be combined to make entry easier. See F-keys In Ticket Entry
oGift Card type is used to designate items to be used when processing electronic Gift Cards and or Gift Cards for Store Credit.
oStore Credit -This control is deprecated as of April 2012. Gift Cards are no longer earmarked for store credit or gift use, any gift card can be used for store credit or gift. Any item marked as Store Credit is ignored when entered into Ticket Entry.
oBuy Back items are items that are ALWAYS "purchased" by the store. You cannot do a return of a Buy Back item because Buy Back itself works like a return, without making the user press the return key. Related Topics: Buy Back Item
oFood Stamp Item -Y/N? Can the item be purchased with food stamps, aka SNAP or EBT?
oBlock Selling to Walk-In Customer -if checked the item cannot be sold to a Walk In customer unless clerk has "Allow Blocked Walk-in Items" privilege. If clerk has that privilege they will still be warned.
oItem Control -Choose from Default, Stop on Price, Stop on Quantity, Wait For Scale, Wait for Scale with Tare or Giveaway. Also designate if item is serialized.
oDefault. -If the List Price is 0.00 then Ticket Entry will prompt for a price after each scan.
oStop on Price -Prompt for price after each scan.
oStop On Quantity –Prompt for quantity (or weight) after each scan.
oWait For Scale -Acme will ignore all input except for an electronic scale and the Escape key. Escape can be used in case the scale is broken. If you do not have a scale Acme will present a pop-up so you can type in the weight. This is also used as a fallback for weight embeded bar codes that cannot be scanned.
If the item is going to be sold via weight embed bar code (UPC-A, EAN-13, EAN-8 / UPC-E or GS1-128 then you should set it to Wait for Scale and also ensure it has a List Price. Data Miner report called "Review Possible Scale Bar Codes" is helpful for monitoring this.
oWait for Scale with Tare -Acme prompts clerk to enter tare (empty) weight of the contain that is going to be used to sell bulk goods. Use when the empty container weight is known and the container is already full. Also see Max Tare Weight
oGiveaway -the item does not require a price. Giveaway items can have a list price, but the line extension will be 0.00. This is so that "you saved X amount" receipt footers reflect savings.
oThe second drop-down list allows you to flag an item as serialized. The default is not serialized.
oMerge Scan -Y/N? Set to yes and if this item is scanned more than once during a single transaction subsequent scans roll up so there is only one line for the item on the ticket. Since the scans are merged quantity pricing takes place regardless of the order the clerk scans the product.
You would typically set this to No for miscellaneous item codes. For example, if you had item 123456 with description "Misc. Office Supplies" you would not want subsequent scans of that item to be rolled up.
You can configure Acme to globally allow or disallow Merge Scan on >Maintenance >Acme Setup Information > POS Options 1 Tab
Restocking Fee Yes/No
Standard Order Quantity -(optional, also referred to as SOQ) -enter the quantity you think you will normally order.
Acme does a priority search to determine suggested order quantity for PO's. This could be trumped by location SOQ, vendor minimum quantity and or target stocking quantity. See Purchasing Overview for more information regarding the priority search.
Family Code -Removed in Acme build 1260, May 2017 since coupons using this logic are now out of circulation. Was used for UPC Coupon Value Code product validation on Scanned Coupons.
Loyalty Points Eligible Y/N
Restocking Fee Pct (%) -if restocking fee YES, enter percentage unless you wish to use the global or customer percentage. For details see Restocking Fees
--percentage entered here can be higher or lower than the global percentage.
Related Topics
Importing Inventory Information
Inventory Tabs
